Telegram To-Do & Calendar Assistant

Save Tasks to Your Calendar — Simply by Chatting on Telegram

This workflow allows users to create, update, and manage tasks directly from Telegram. By sending a simple message, tasks are automatically logged into Google Calendar and saved in a dedicated Google Sheet — with confirmation sent back instantly.

A sample of the reminder agent in action

Workflow Overview

The Telegram To-Do & Calendar Assistant transforms everyday chat messages into structured tasks. Users interact with a Telegram bot as if they were chatting normally, while the system intelligently extracts task details, checks for duplicates, and syncs everything to Google Calendar and Google Sheets automatically.

No apps to open. No forms to fill. Just chat and schedule.

The Challenge

Manually managing schedules across calendars and task lists is time-consuming and error-prone. Many users forget to log tasks after receiving reminders or ideas, leading to missed deadlines and disorganized schedules.

Switching between messaging apps, calendars, and spreadsheets creates friction that reduces productivity.

The Automation Solution

  • Users send a message like:
    “Remind me to pay internet bill tomorrow morning” via Telegram
  • The assistant interprets the message and extracts task details
  • The system checks if the task already exists to prevent duplicates
  • New tasks are automatically:
    • Saved in Google Calendar
    • Logged in a Google Sheet for record-keeping
  • If requested, tasks can also be removed from both systems
  • A confirmation message is sent back to the user on Telegram

Everything happens automatically, in real time.

Tools & Platforms

  • Telegram Bot API
  • AI Language Model (for task extraction & interpretation)
  • Google Calendar
  • Google Sheets
  • Automation Engine (n8n)

Key Capabilities

  • Natural language task creation
  • Duplicate task detection
  • Automatic calendar scheduling
  • Centralized task logging in Google Sheets
  • Task removal support
  • Instant Telegram confirmation messages
  • Human-friendly time interpretation (e.g. “tomorrow morning”)

Results & Benefits

  • Faster task creation
  • Reduced manual scheduling effort
  • Organized task records
  • Fewer missed reminders
  • Seamless chat-based productivity

Ideal For

  • Busy professionals
  • Founders & entrepreneurs
  • Remote teams
  • Anyone who lives in Telegram
  • Businesses looking to automate scheduling

Want a Similar Assistant Built for Your Business?

This workflow can be customized for teams, departments, or entire organizations — with tailored logic, permissions, and integrations.

👉 Book a Free Automation Strategy Call
👉 Request a Custom Workflow